Serving the Big Horn Basin for over 100 years
Serving the Big Horn Basin for over 100 years
WORLAND – With no clear profit or loss statement, and no electronic accounting record, the Washakie County Fair Board addressed budget concerns on Monday, during the November meeting for the planning group.
WORLAND – With no clear profit or loss statement, and no electronic accounting record, the Washakie County Fair Board addressed budget concerns on Monday, during the November meeting for the planning group.
With Chairman Jeff Lapp absent and former Board Treasurer Christy Swing having resigned following the fair, board members David Doyle, Jim Butterfield and Myron Casdorph discussed problems with the budget reporting and the need for a full-time bookkeeper.
“Without knowing how much we made, we can’t plan for the repairs we need to do [to the fairgrounds],” said Butterfield. “For two months know I’ve been trying to figure out where we stand.”
Previously, the board had no regular reporting on the budget, and relied solely on deposit slips and cancelled checks to tally their expenditures.
As of Monday, the county and the board had no indication of how much was spent or made during the 2017 county fair.
“We really don’t know what kind of talent we can book for fair next year, and we probably need to know that before April or May,” said Casdorph.
On Tuesday, to comply with a county department audit to be performed by the accounting firm of Carver, Florek and James of Rock Springs, Big Horn Accounting of Worland delivered the bank records for the Fair Board to County Clerk Mary Grace Strauch. Board member Doyle delivered the minutes for the fair board for 2017, to reconcile payments for approved bills.
According to the documents, provided by the Office of the County Clerk, the last available bank records were from September 2017, and recorded a balance of $16,772.60.
For the months of July and August, when the fair is hosted in Washakie County, the bank recorded a total of $32,417.17 in deposits, and expenditures of $56,144.96. (Deposits for the first week of August (after the fair) amounted to a total of $24,769.21.)
At the end of July, the bank recorded a balance of -$1,085.06, and at the end of August, a balance of $21.690.32.
Some of the fair expenditures listed on the bank records included $7,500 for musical acts, $4,500 for beer for concessions and over $15,000 in assorted livestock fees and transportation.
Prize checks for winning livestock came to a total of $3,500.
Attending board members voted Monday to hire a bookkeeper, pending review with the county attorney.